Digitized Organization–One Bit at a Time

Digitized Organization–One Bit at a Time

In my last post I challenged myself (and you too, if you take the challenge) to organizing my whole life. Not for the sake of reorganizing everything but to evaluate my productively in the things that really matter to me.

When I posed the challenge and then started brainstorming I realized that I would not be able to get all my ideas, thoughts and yearnings in one post.

I will probably not be able to do this in less than 6 posts–but since being organized and productive is one of my passions I am willing to put in the work.

Picking the first thing to organize was not easy but became obvious–technology.  Everything we do today uses some form of technology–at least in my world–and so let’s begin.

Organizing your technology means taking (and keeping) control of it-not letting it control you.

My laptop, and by extension my phone, is my world–I use it for work, for home and for my hobbies.

It is how I communicate, shop, learn and am creative.  So my computer files and documents, not to mention all my digital pictures are on it–or more accurately it is where I access all these things.

In order to keep all these documents, I created a Google Drive account and transferred all my files there.  This is very easily done or any other cloud storage and sharing service will work for this purpose.

The main plus side of using a cloud storage service is that all your files are automatically backed up in the “cloud”.  If your device is compromised or is broken your files are safe.

However, for all your files to be safe you have to move them to the cloud.

These are the steps I take to do this are:

  1. Set aside a specific time and date to do this each week like an appointment.
  2. Include a set duration of time, for example 45 minutes.
  3. During that time–transfer all the files you want to keep from your devices to the cloud.
  4. Delete transferred documents from device (remember to empty your recycle bin)
  5. Once in the cloud, organize your documents into folders.
  6. When your allotted time runs out–stop.

Do this each week until all your electronic files are organized the way you want them. Over time you may be able to do complete this task in less time or need to complete this task less often.

Documents in your cloud can be kept or deleted as needed over time and you can reorganize them anytime, the important part is that your documents will not be lost.

As our world becomes more and more digitized, it is important to get organized and have a system for staying that way. This is the first way to organize your life and one that can have a big impact on your daily life.

Remember while you are organizing your files to take the time to enjoy the process–Have Fun with it!

 

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